We have put together some information and guidance documents to help you prepare. Don’t forget to share your risk assessment and any relevant health and safety information with everyone involved in the delivery of your event.
Please remember that you, as the event organiser, are responsible for ensuring the safety of your event and in order to qualify for free Festival insurance you must have completed a risk assessment and have a safeguarding policy in place.
The CBA provides advice and support for organisers, but cannot undertake to ensure the safety of events, as every set of circumstances is different and requires a tailored approach. If you would like to speak to us about your event please contact us at [email protected].
Risk assessment
To comply with the insurance conditions, and to make sure the organisers and participants at your event will be safe, you must complete a risk assessment. We have created a simple risk assessment template which you can download.
If you are holding an on the ground event you will also need to consider any potential health and safety implications.
Covid-19
While there are no longer Covid restrictions in place across the UK, we are aware that this may change. The latest Government guidance for your area can be found via the following links:
- UK Government (England) – Coronavirus (Covid-19) Guidance and support
- Wales – Coronavirus (Covid-19) Guidance
- Scotland – Coronavirus (Covid-19) Guidance
- Northern Ireland - Coronavirus (Covid-19) Guidance
When planning your event we continue to ask you to think about how you can minimise the risk of Covid through encouraging hand washing and the use of hand sanitisers, wearing masks in indoor spaces, and limiting attendee numbers in confined spaces. If you are hiring a venue for your event you should also make sure you are aware of any additional measures they still have in place.
It is important to think about your audience when planning your event to ensure they will feel safe when participating. In particular we would ask you to be aware of any attendees who may be more vulnerable to Covid and to consider what measures you can put in place to mitigate any risks and make sure your event is as inclusive as possible.
In 2021 we produced a Covid-19 Risk Assessment for Festival event organisers to use and we encourage you to read this and consider any elements that may still be relevant to include in your risk assessment for your 2023 event. This risk assessment is for guidance only and must be adapted to suit the needs of your individual event.
Code of Conduct
The CBA ask all event organisers and participants to abide by the CBA Code of Conduct. You can find the Code of Conduct on the CBA website here or download a PDF below.