Safeguarding is the action taken to promote the welfare of children and adults at risk and protect them from harm. If you are new to safeguarding some helpful definitions can be found further down the page.

The CBA takes the safeguarding of children and adults at risk seriously and recognise that everyone has a role to play in identifying concerns, sharing information, and taking prompt action.   

In order for us to list your event as part of the Festival of Archaeology we require you to have a safeguarding policy in place. This is also a requirement if you wish to utilise the free Festival insurance for your event.  

The information below sets out our expectations for event organisers in relation to safeguarding and also provides useful templates and signposting if you don’t already have a safeguarding policy in place.  

You must have a safeguarding policy which covers children and adults at risk. If you do not have a policy you can adopt the CBA policy which is available here. You can choose to use this document as it is, or adapt it to suit your requirements. We recommend that where possible you adapt it so that you have a safeguarding policy in place that you can use for all your events and activities throughout the year. If you would like support to write your own visit the National Championing Voluntary Action (NCVO) website.   

We also recommend that anyone working with children or adults at risk should have completed safeguarding training which must include how to recognise, respond, record, and refer any safeguarding concerns.   

The CBA has a safeguarding code of behaviour which we expect any organisation or individual we promote to read and adhere to.  

You must also have adequate insurance in place. The CBA offers free Festival insurance which covers most types of events. More information on Festival insurance is available here.  

If you are not able to fulfil these requirements, please do get in touch with Debbie Frearson [email protected] who will signpost you to help ensure that you are compliant. 

The CBA may ask you to share your policy with us at any time and/or to provide evidence of a safer recruitment policy or that safeguarding training (where it is required) has been completed. If you are unable to provide this information we may not be able to promote your event.    


Safeguarding children is the protection of children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes (Working Together, 2018).  

A Child is anyone up to their 18th birthday. 

An adult at risk (sometimes referred to as a vulnerable adult) is defined as a person aged 18 or over who:  

  • has needs for care and support (whether or not the local authority is meeting any of those needs) and  

  • is experiencing, or is at risk of, abuse or neglect and  

  • as a result of those care and support needs is unable to protect themselves from either the risk of, or the experience of, abuse or neglect (Care Act, 2014).  

An adult at risk of abuse may:  

  • have an illness affecting their mental or physical health,  

  • have a learning disability or problems caused by issues of neurodiversity,  

  • suffer from drug or alcohol problems,  

  • be frail due to age. 

Further useful definitions and information can be found in the CBA’s safeguarding policy.  

Notification of Incidents  

Should any incident take place you should immediately (within 24 hours) inform your DSL of the following:  

(a) the occurrence of any incidents or allegations of abuse or causes of concern relating to members or leaders of your organisation and contact details for the person in your organisation who is dealing with it.  

(b) any known offenders against children or vulnerable adults seeking to join your event, and how you are managing such allegations or agreements with offenders in co-operation with statutory agencies.